CRCS Audit Process Details for California LEAs

San Francisco, CA – December 29, 2011 – This article provides information on what is known about the CRCS audit process for LEAs participating in the LEA Billing Option program.

Audits and Investigations (A&I) has three years from the date of Cost and Reimbursement Comparison Schedule (CRCS) submission to complete an audit – and although CRCS fiscal year 2006-2007 and 2007-2008 are eligible for review up until April 2013, LEAs should be prepared as early as January 01, 2012 to receive notification of initial findings for, at minimum, the 2006-07 CRCS reports.

Details on the DHCS website indicate that the audit process for CRCS may include a desk review and/or a field visit which will result in:

  • A&I will send an “exit letter”, or schedule an “exit conference” (this will include initial audit findings)
  • The LEA will have 15 days to respond and include any additional documentation
  • A&I will review the additional documentation and issue an audit report to the LEA that contains a final settlement amount.  At this point the LEA will have the option to agree to the findings or initiate an appeal.


To ensure that timely notification from A&I is received, Paradigm recommends that you update your LEA contact information with DHCS by completing the Update LEA Contact Information form and faxing it directly to DHCS at 916-324-0738.

If you were contracted with Paradigm to complete a CRCS report under review, contact us once you receive your “exit letter” and we will help you identify any additional supporting documentation that may be needed for your response. In the interim, if you have any questions, please contact Paradigm Support and we will do our best to assist you in finding the answers.