DHCS Releases Report with Final Results of SMAA Deferral & Backcasting Process

On June 28, 2019, DHCS sent out their final report on the results of the SMAA program deferral and backcasting process; results long-awaited by impacted California school districts. The distributed SMAA Report on Results of Backcasting of Deferred Claims includes an executive summary of the final results of this multi-year process, a history of the deferral, and a detailed table showing the...

DHCS Extends Deadline for FY 2017/18 Q3 SMAA Invoice Submissions

On Tuesday, June 25, 2019, DHCS sent an email to their SMAA mailing list issuing a 30-day extension for the FY 2017/18 Q3 invoices submissions for the SMAA program. The new submission due date is July 31, 2019.   Click here to subscribe to DHCS SMAA mailing list.

PPL 19-011R—Random Moment Time Survey (RMTS) Sampling Requirements—Now Available on DHCS Website

On June 13, 2019, DHCS published Policy and Procedure Letter (PPL) 19-011R Random Moment Time Survey (RMTS) Sampling Requirements to their website. This PPL confirms that, since a moment in RMTS is one minute in time, there should not be any moments issued during the final minute of a time survey participant’s (TSP) work schedule. DHCS gives the example that if a TSP is scheduled to work an...

DHCS Wants to Hear from Current Participants of the LEA Billing Program—Requests Information Via Survey

On June 5, 2019, DHCS sent an email to their LEA Billing mailing list reaching out to its stakeholders in order to account for LEAs that currently participate in the LEA Program, but do not participate in the School-Based Medi-Cal Administrative Activities (SMAA) Program. The stated goal of the survey is to provide technical assistance to LEA providers that may not be familiar with the Random...

Revision to PPL 19-004 Posted to DHCS Website

On June 5, 2019, DHCS posted a revision to their Policy and Procedure Letter (PPL) 19-004 Submitting Quarterly Random Moment Time Survey (RMTS) Percentage Results to the Department of Healthcare Services (DHCS)—originally posted on January 11, 2019—to the SMAA website. Below are the updated links: PPL 19-004R PPL 19-004R Attachment A The revision includes updated due dates to...

SMAA Workgroup Publishes May 2019 Meeting Notes

The SMAA Workgroup posted the meeting notes from their May 1, 2019, SMAA Workgroup Meeting; highlights from that meeting include: Draft PPL 19-XXX, RMTS Sample Period—Continued the discussion from their April 17 meeting specifically regarding adjusting quarter four to accommodate the four day response period, see below: DHCS confirmed that reducing the quarter 4 sample period by 4...

SMAA Workgroup Publishes April 2019 Meeting Notes

The SMAA Workgroup posted the meeting notes from their April 17, 2019, SMAA Workgroup Meeting; highlights from that meeting include: Draft PPL 19-XXX, RMTS Sample Period—Addressing submitted stakeholder comments and questions Moments assigned for the last minute of a shift; currently, the system may create a moment that begins the minute a shift ends (e.g., shifts ending at 5:00 pm may...

DHCS Confirms Notification Timeline for RMTS Moments with PPL 19-006

On February 13, 2019, DHCS released PPL 19-006—Notification and Response Timeline for Random Moment Time Survey (RMTS) Moments which confirms the 1/4 notification timelines are effective for the 2019/20 fiscal year. This means TSPs will be notified one attendance day in advance of their moment and then have four attendance days after to submit their response.

DHCS Posts Policy for Submitting Quarterly RMTS Percentage Results to SMAA Website

On January 11, 2019, DHCS announced via email to their SMAA mailing list that they have posted the Policy and Procedure Letter (PPL) 19-004 Submitting Quarterly Random Moment Time Survey (RMTS) Percentage Results to the Department of Health Care Services (DHCS) and PPL 19-004 Attachment A SMAA RMTS Percentage Results Template have been posted to the SMAA Website.

National Research Project Needs Your Input

The American Federation of Teachers (AFT) is conducting research into school Medicaid programs across the country in an effort to collect data on how schools and districts leverage Medicaid billing for student health. If you are a program coordinator and would like to participate, or just learn more about the research project, follow the link below. The study takes just shy of 30 minutes to...